INITIAL ZOOM CALL TO MEET POTENTIAL FAMILY
The over-riding thing to bear in mind with all of this and particularly in terms of arranging the meeting is that most people are in quite desperate situations and it is really important to them to have some certainty about where they are going, so keeping things moving quickly is both kind and important.
The main purpose of the meeting is to meet one another face-to-face and begin a conversation. Hopefully, people will feel able to decide then if they wish to go ahead with the visa application.
Conversations go in different ways because they’re about ‘getting to know you’ but some questions that can be helpful to get things going are:
Sometimes, hosts do a little tour of their house, walking round and showing on-screen if they have a laptop, or screen-share some photos.
At the end of the meeting:
Afterwards:
DETAILS ABOUT VISA APPLICATION
The link to begin the application is here:
https://www.gov.uk/guidance/apply-for-a-visa-under-the-ukraine-sponsorship-scheme
Information from Ukrainian guests
Scan of the main page of their passports
Confirm date left Ukraine (for everyone, they need to prove they were resident in Ukraine prior to 1st January 2022)
Photo/Scan showing something proving when left Ukraine with date on it e.g. exit stamp in passport, flight details e.g. electronic ticket
Address in Ukraine – proof of this (e.g. electronic bank statement if don’t have physical documents)
Marriage certificate, if relevant, and ideally (may get away without this but better if have it)
Name, date of birth (this will be on the passport)
Email address
Information from UK hosts
Passports
Proof of address e.g. driving license
Tips for completing the form
You need to do separate applications for each person who is coming
There will be questions on the application about the whole group who are coming together but don’t let this mislead you into thinking you don’t need to do separate forms for all of them – you definitely do
The form can be saved and returned to – you don’t have to complete it all at once
Watch very carefully who the questionnaire is asking about as it is not always immediately clear and it is vital you respond about the right person
At the end, you will need to upload the documents mentioned above – make sure you have all the scans saved in a convenient place on your hard drive to upload quickly.
If guests have an international passport, they don’t need to go to a biometric centre. However, the form will not let you continue without saying which biometric centre they would go to if needed – you probably want to say Warsaw